COVID-19 Parent and Camper Resource Center

Dear Belknap Family,

This spring, as the global health pandemic emerged in the United States, we made the difficult decision to close the camp.  The health and safety of our campers, families, and community guided us to this hard, yet necessary, decision.  Despite being closed this summer, our staff and Belknap families adapted to these circumstances and salvaged the summer through our remote engagement program: Beyond Belknap.

Now that the summer of 2020 is over, we are already looking ahead to prepare for next summer.  With everything we have learned in the past few months, especially the scientific understanding of how the virus can be managed, we believe it is possible to bring our campers and staff back together in the summer of 2021.  That being said, we have a lot of work to do to implement new safety protocols that will make the Belknap experience safe and possible.  Our first decision begins with an earlier registration date to allow us enough time to plan and prepare for the summer:

CAMP BELKNAP APPLICATIONS OPEN

NOVEMBER 2, 2020 

Applications for the summer of 2021 are launching early this year!  If you have an age eligible camper(s), you will be receiving an email with more information soon.  If you have a new camper or if you never completed an inquiry for your camper (to be placed on the email list to receive an application and the updates leading up to the launch), visit www.campbelknap.org/registration before November 3rd.  Also, be aware that if you unsubscribe from our mailing list in the future, you will not receive an application or important updates from Belknap.

For session dates, please follow this link.  If you have any questions, please visit our website: www.campbelknap.org or email admin@campbelknap.org.

Thank you and Timi-Hi!

Updates from Belknap

June 27, 2020 – Beyond Belknap

June 19, 2020 – Fortitude 2020: An unprecedented Annual Fund effort for an unprecedented Year

May 27, 2020 – Boomalacka for Belknap

May 15, 2020 – A Letter to our Campers

May 1, 2020 – A Community of Joy and Humor

April 17, 2020 – Seeking the Patience of an Earlier Time

April 3, 2020 – We Are All First Time Campers & Updates on Tuition Due Date Change and Refunds

March 19, 2020 – Belknap’s Daily Schedule – A Structure We Can Lean On

March 13, 2020 – Postpone STJ Events


Frequently Asked Questions

What is camp doing to prepare for the 2021 camp season?

Belknap has a lot of work to do to implement new safety protocols that will make the Belknap experience safe and possible in 2021. Our first decision begins with an earlier registration date to allow us enough time to plan and prepare for the summer. Registration is occurring November 2nd. Additionally we have changed the two sessions to start on Sundays and end on Saturdays to allow time between. See the updated session dates here. More information about COVID-19 and 2021 at camp will be provided as we continue to learn more.

How do I participate in the Beyond Belknap Virtual and Remote programming?

The Beyond Belknap real time programming is complete for the summer at the end of August 2020.  If you would like to view some of the asynchronous content that is posted to the public, click here.

How did families share the news of Belknap cancelling 2020 with campers?

We understand this news may be very difficult to share and process.  We have prepared a handwritten letter specifically for your son, a copy of which will also come in the mail in the next week.  We hope this letter will help provide a starting point for a conversation.

In addition, Dr. Chris Thurber (“Thurbs)”, one of Belknap’s longest tenured staff and Psychologist, has provided additional resources to support conversations with your son.  You may access a handout here.

Did Belknap issue refunds for the summer of 2020?

Yes, Belknap refunded all camper tuition and registration fees for all enrolled campers.

How was the 2020 tuition refund policy administered?

Families of currently enrolled campers received a separate email on May 15th with information about the refund process.  Families also had the option to convert tuition payments into a tax-deductible gift to Belknap.

NOTE – After June 1, if your family did not complete the form, your tuition/registration refund was automatically processed.  However, if you still want to donate, even though we can’t convert your tuition, you can still give by visiting campbelknap.org/donate.

What do I need to know about camper registration for 2021?

Campers who were enrolled on March 13, 2020 or later will be considered returning campers for the 2021 summer registration process.  However, campers will still have to register for 2021.  Please look for an email in September with information and registration dates for 2021.

What will happen to Senior Campers who are aging out in 2020?

We are committed to providing opportunities for senior campers in 2021.  All 16 year-old campers in 2020 will have the opportunity to return as senior campers in 2021.  The Senior Recognition process was completed online in July and those campers were identified in August.  We welcome those who did not receive the recognition to join us as campers in 2021.

Is 2020 Family Camp, Women’s Weekend, and other Fall programming still going to occur?

As of July 1, 2020, Family Camp and Women’s weekend has been canceled.  Participants have been sent a letter directly addressing cancelation and the refund process.  We look forward to seeing you under the pines in 2021.

How will our internal leadership program be affected by COVID-19?

The Co-Directors, with the support of the Leadership Director, are developing a promotion and staff retention plan for all staff.  We will provide opportunities for all of our current staff (LC’s through DH’s) to return in 2021.  The staff will be provided additional information as we progress into the summer.

Did you pay the Summer Staff even though Belknap did not run on site in 2020?

Yes, we will pay all year-round and seasonal staff and leaders in 2020.  Our staff will be engaged for the summer, supporting Belknap’s mission remotely.  Additionally, should camp have the opportunity to provide limited programming in late July, August, or September, the staff will be able to mobilize and return to camp.

What financial measures have you had to implement to refund everyone and pay staff salaries?

Belknap has implemented a variety of financial measures to bridge the loss of revenue and while continuing to pay staff salaries for 2020 including: reducing expenses, deferring certain capital projects, borrowing funds where available with attractive terms, accepting loans/grants from the federal government, using a portion of our cash reserves, seeking additional gifts from alumni and parents, and making a modest supplemental draw from our endowment.

Can Belknap survive a summer without camper tuition?

Yes, Belknap will endure. Belknap’s financial situation is strong, reflecting both the long-term and generous support of our donors as well as sound fiscal management. More specifically, in response to the potential disruption from COVID-19, Belknap has conducted the following:

  • We have frozen all spending except for salaries, health benefits and utilities.
  • We have applied for and secured funding through a combination of low interest loans and gifts to cover certain essential expenditures.
  • Belknap’s endowment is well-managed and could be available to provide additional support.

To help support Belknap, please visit campbelknap.secure.force.com/donate

What were the management guidelines Belknap implemented to help guide a decision about summer 2020?

The Risk Management Committee, with support of the Board of Trustees, has outlined the following guidelines to support the decision-making process around COVID-19:

  • Safety is our first priority.
  • Understand and respond to the needs for our campers and their families.
  • Engage with and honor, as best we can, our commitments to our staff in hopes of retaining our outstanding leadership.
  • Be good stewards of Belknap’s financial resources and preserve our ability to provide the Belknap experience in the future.

Is camp currently open to visitors?

Belknap property is open to authorized visitors only at this time.  Permission is required. If you are interested in visiting Belknap, please click here for more information about our Site Safety Plan.

Is Belknap accepting phone calls and emails?

Yes we are. Our staff are currently working remotely and actively monitoring emails and phone calls.


COVID-19 Resources

The Belknap staff are monitoring several key, reliable sources of information about COVID-19:

Center for Disease Control and Prevention (CDC)

New Hampshire Department of Health and Human Services (DHHS)

World Health Organization (WHO)

Johns Hopkins University & Medicine Coronavirus Resource Center

ACA Camp Operations Guide Summer 2020

Live Camp Updates with the Directors

Register for a session below to learn more about the 2021 season. Get your questions answered.

Director Q&A:

  • Information Session for All Session 5 Parents/Guardians on Thursday, August 12 at 830PM - REGISTER

Pre-Arrival Requirements

The following link has mandatory pre-camp requirements. Additional details related to pre-camp symptom monitoring and pre-camp testing will continue to be posted on this page.

Updated Summer 2021 Brochure 5th Session (Updated 8/9/21)

Pre-Camp Requirements SESSION 5 ONLY for Vaccinated Campers (Updated 8/9/21)

Pre-Camp Requirements for Unvaccinated Campers (Updated 5/25/21)

Pre-Arrival SESSION 5 ONLY COVID Testing Requirements (updated 8/9/21)

For those that are attending Family Camp and Women’s retreat please see the communications tab for requirements pre-camp.  We request that all participants for these other events follow low risk COVID behaviors in the two weeks prior to arrival. 

Also please note Family Camp participants – all unvaccinated participants will need to have a PCR COVID test complete 3-5 days prior to arrival. 

Women’s retreat – all participants must be vaccinated for this program.  For both Family and Women’s camp documentation will be required.

Packing for Camp

Click here to view and download the most up-to-date list of items to pack for camp (Updated on February 24th, 2021).

If any changes to the list occur prior to the start of camp, a new list and updates will be posted here.

Please note the following:

  • No Laundry - To minimize handling of camper clothes and equipment, Belknap will NOT be offering laundry for sessions that are 1 or 2 weeks. We will provide laundry for 4-week campers.
  • Mask type requirements are outlined as of the current CDC guidance.
  • Water bottles with strap or carrying device are required. Water fountains will be closed to minimize transmission of COVID. Instead, campers will be asked to carry their water bottles to program periods. Water bottle fill stations are located throughout camp.
  • Medications – Belknap is using PackMyRx to help pre-pack medications for camp. Please click here for information and instructions. Please ensure you complete this process at least 30 days prior to your session. Late fees apply.
  • No care packages. Please send letters only.

Drop-Off and Pick-Up

Belknap is planning coordinated efforts to minimize exposure and risk on these high traffic days. 

In order to reduce the spread of COVID and safely enter and exit campers we have adjusted our drop off and pick-up process as outlined below.

Please note the following:

  • Reminder - Late arrivals will NOT be accepted on to campus because of the testing procedures and COVID protocols. Also please note if the camper needs to depart early from camp for a pre-planned event or unforeseen circumstance, they will be unable to return back to camp no matter what day it is within the session.
  • For 5th Session, all campers (vaccinated and unvaccinated) must bring a printed copy of their negative PCR test on change day.

  • If your camper has had a COVID vaccination, we also want you to bring a copy of the vaccination document (however, this does not exclude them from pre-arrival testing or arrival day testing).

  • The Camp Store will be closed on check-in days. The Camp Store is open online at campbelknap.org/shop

We require anyone outside of their car to wear a mask at all times.

We ask that everyone except for campers stay in their car during check-in and check-out time.

Bathroom facilities will only be available on Clark Field.

Due to onsite COVID testing on drop off day, drop off time will be staggered this summer.  Drop off will be between 10AM and 4PM with families being assigned a specific 1 hr arrival window.  Your time slot is designated by your hometown (not current location) and sometimes also by last name.  Please look for your session below to see your specific arrival times.  Pick up will be on Saturdays and will be between 9AM and 11AM for all five sessions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Drop Off process will be the following:

            -Parents/Guardians will be directed to enter camp through camp’s eastern most entrance our laundry facility (just north of chase point rd. on Rt. 109).

            -This will allow us to guide all cars up onto Clark Field where cars will be parked, and campers will be checked in.   Check-in will consist of seeing proof of a negative PCR test within the last 5 days or vaccination card, reviewing any pertinent medical histories with our medical team and receiving division assignment.

            -From Clark Lodge, campers will walk across the field to our main office where they will receive a rapid PCR test. 

            -Campers will return to the car and once confirmation of a negative PCR provided by the test they will be released via car to the division.

            -Once cars arrive at the division, we ask that all parents remain in the car.  The cabin leader will help your son with his trunk. 

            -The cabin leader will provide time to speak to the parents while they are in the car.

Pick Up process

            -Pick Up process will consist of picking your camper up at his cabin and then returning to Clark Field to sign him out and settle up his camper spending.

Family Camp and Women's Retreat

             -Please see communications section and/or visit the events page for more details about arrival and orientation times.

Camp Life During COVID

 

Belknap’s mission remains unchanged.  And much of camp life will remain the same in 2021.  We will continue our Belknap traditions such as choice programming, vespers, woodcraft, candlelight and Adam’s cup.  To enhance safety and still preserve the core principles of Belknap life, we have implemented the following upgrades:

  • All Cabins have permanently installed screen doors and ventilation fans.
  • Our Dining Hall will receive a ~3,000ft2 addition of a tent to allow for more distancing between tables.
  • Replaced all water fountains with water bottle fill stations (don’t forget your water bottle this summer!)
  • Move all camp programming from our closer spaces like the chapel and woodcraft circle to messer field
  • Installed hand sanitizer stations throughout camp.
  • Installed additional hand washing stations throughout camp.
  • Installed a tents at the health center for outdoor triage and potential isolation of COVID positive campers.
  • Rented porta-potties for change days
  • Installed additional safety measures within our kitchen

Masks

Masks for campers and staff will be a part of Belknap’s plan for preventing introduction and spread of virus at Camp. Please note that campers and staff will be unmasked for sleeping, eating, showering, swimming and while participating in activities on the lake in small watercraft.  Campers/staff will be allowed to take masks off with their cabin group (their “Family” for the their time at camp) when that group is not interacting with others.  For information on choosing masks and number needed while at camp, please see CDC guidance and Belknap’s equipment list.  Please note, our masking policy may shift in a division (age group) based on percent of campers vaccinated. (Updated 5/12/21)

Family Camp and Women's Retreat

             -Please see communications section and/or visit the events page for more details about masking during these programs.

COVID Testing

Camp Belknap plans to use COVID testing as a part of our 2021 plan for entry and admittance to camp, diagnostic (symptoms) and ongoing monitoring.  The following outlines our requirements for pre-arrival COVID-19 Testing.

We have updated our requirements as of Aug 6, 2021.  Now all Session 5 campers (vaccinated and unvaccinated) attending Camp Belknap are required to have a Covid-19 PCR-based test conducted 3 to 5 days prior to camp arrival. The results must be complete and campers must arrive with a printed confirmation of a negative Covid-19 PCR-based test.

Reminder: once campers are swabbed for a PCR test, we ask that they interact only with their household family members and engage in low risk behaviors to prevent COVID exposure between the time of testing and arrival at camp.  For details, please refer to pre-camp expectations for VACCINATED or UNVACCINATED campers.

What is a PCR-based test?

A Polymerase Chain Reaction (PCR)-based test is conducted to determine if a person is infected with SARS-CoV-2.   More specifically, a PCR test looks for genetic material from the COVID virus itself.  By contrast, rapid testing is usually antigen testing, which looks for cellular evidence of the body’s response to the virus, but not the actual virus.  The PCR test is the most accurate and reliable test for COVID-19, the “gold standard.”

If you want more information on different types of testing, you can read this:

https://www.fda.gov/consumers/consumer-updates/coronavirus-disease-2019-testing-basics

Again, Belknap can only accept a PCR test, not an antigen test.  This is a state requirement for camp admission.

Where can I get tested? 

Look on your local state websites or contact your primary care providers.  This link might help: 

https://www.hhs.gov/coronavirus/community-based-testing-sites/index.html

Many drug stores such as CVS, Walgreens, Rite Aid, along with walk-in clinics, are now offering Covid-19 testing.  Just make sure, wherever you go, that it is a PCR test, not a rapid antigen test.

Can I do a rapid test?

Maybe.  Currently, most rapid testing is antigen testing, which the State of NH will not accept for camp admission.  There are some instances of rapid PCR testing, but it is less common.  Bottom line: rapid vs. slow does not matter; PCR vs. antigen does.  Again, we cannot accept an antigen test per the NH guidelines and regulations. If you have further questions, please let us know. 

How will the camp get the results?

You will hand carry a copy of the results with you to camp.  We need a hard copy, not a screen shot or photo of the result.  Your camper will not be able to remain at camp without documentation of a negative PCR test performed 3-5 days before camp, by order of the state of New Hampshire.  Additionally, you may be asked to upload this document to his CampDoc medical record.

What if my child has had COVID?  

If your child has had a Covid-19 infection within 90 days of camp arrival, your child does NOT have to be tested. However, you must upload documentation showing a positive Covid-19 test result to Camp Doc. We also require you to bring a hard copy of the result on arrival day. 

Will campers still be tested on arrival day even if they are vaccinated?  

Yes, all campers vaccinated and unvaccinated will also be tested upon arrival at camp.  If the test is positive, the camper will not be allowed to enter/attend that session.

What if I still have questions about testing?

Call camp or email the Camp Belknap COVID Team at teamc@campbelknap.org

Response to Positive Test

Belknap’s medical advisory group, has a detailed plan for the potential of a symptomatic individual and/or positive test at camp. This plan will include isolation, quarantine, contact tracing, and care of campers/staff.

Any camper who tests positive (vaccinated or unvaccinated) will be asked to leave camp.  All vaccinated campers in close contact with a positive case, as long as they remain symptom free, will be able to remain at camp.  All unvaccinated close contacts to a positive case will be required to leave camp and quarantine at home.

Visitors

Visitors are only permitted until June 6th.  Up until June 6th, please click below for detailed information on visiting camp. When camp is in session, for the safety of our campers and staff, visitors will be strictly limited to vendors and maintenance needs.  If there is an urgent reason to come onto the property between June 7th and August 29th please call camp.

Visit Information

Belknap Word of Honor

Please go to this link to review and agree to the Word of Honor. 

All parents, campers and staff are requested to accept this Word of Honor in an effort to support the safe operations of Camp Belknap.